1. Overview & Purpose
This website and tool (theformbycommons.github.io, the "Site") is a non-profit community initiative. The project is designed to enable users and volunteers to record, view, and submit issues, measurements, photos, and descriptions relating to street accessibility, pavement, and footpaths across Formby.
By accessing or using the Site, you indicate that you have read, understood, and agreed to abide by these Terms & Conditions and Privacy Policy.
2. Intellectual Property & License to User Contributions
All original content, branding, layout design, and code published on the Site remain the property of the Owner or its licensors.
- User Submissions: Users may submit photos, notes, physical measurements, location coordinates, and category tags ("User Submissions").
- Grant of License: By submitting any photo, text, or data to the Site, you grant the Owner a worldwide, non-exclusive, royalty-free, perpetual, irrevocable, and sublicensable license to use, reproduce, modify, adapt, publish, translate, create derivative works from, distribute, and display such User Submissions in connection with civic accessibility reporting, advocacy documents, public mapping, and community presentation materials in any media formats or channels.
- Ownership Representation: You represent and warrant that you own or possess all necessary rights, permissions, and consents to submit the User Submissions and to grant the license above. You agree not to upload copyrighted images or third-party content without explicit authorization.
3. Acceptable Use & Moderation
As a user of the Site, you agree to submit only accurate, lawful information in good faith. You agree not to:
- Submit material that is unlawful, offensive, defamatory, or fraudulent.
- Upload photos containing recognizable faces or private sensitive personal information without explicit consent.
- Attempt to bypass security controls or interfere with the proper operation of the online submission tools.
The Owner reserves the right, at sole discretion, to review, edit, redact, or delete any User Submission at any time for any reason without prior notice.
4. Privacy Policy & Data Handling (UK GDPR)
We adhere to the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
- Personal Data Collected: Voluntary email addresses (used strictly for account authentication and verification), submitted location notes, physical measurements, GPS coordinates, and photos. Standard security logging metadata is collected automatically as required by hosting infrastructure.
- Legal Basis for Processing: We collect and process data based on your explicit consent when you submit information via our submission forms or register an account.
- How We Use Data: Data is used exclusively to compile street accessibility audits, generate aggregated public mapping and reports, and communicate with volunteers regarding site updates or audit clarifications. We do not sell or share personal data with third parties for commercial purposes.
- Data Retention & Security: User data is stored securely using Google Cloud / Firebase infrastructure. You may request deletion of your login details or submissions at any time by contacting us.
5. Cookie Policy
The Site utilises functional cookies and session tokens strictly necessary for user authentication and preserving user preferences across visits. We do not use third-party advertising or tracking cookies.
6. Limitation of Liability & Indemnity
To the maximum extent permitted by law, the Owner shall not be liable for any claims, losses, damages, liabilities, or expenses arising from your use of or reliance upon the information provided on the Site or within generated audit reports. By using this Site, you agree to indemnify and hold harmless the Owner from any claims or legal fees arising out of your breach of these terms or misuse of the Site.
7. Applicable Law & Contact Information
These terms are governed by the laws of England and Wales.
For any questions, privacy queries, or requests regarding your data, please contact:
The Formby Commons
Website coordinator: Felix Zajitschek
Email: theformbycommons@protonmail.com